如何在 Microsoft Word 2007 邮件合并中抑制空行？

Question

我正在设置一个从 CSV 文件读取的邮件合并文件。在 CSV 文件中，有约 20 个布尔字段用于生成 Word 邮件合并文件的正文。问题是，如果前19个字段都是“N”，那么Word邮件合并文件将有19个空格，然后在所有空格下面输出第20个字段。有没有办法使用内置的邮件合并规则来抑制这些空行的输出？

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Here's the header and a sample row of the CSV file:

"firstname","lastname","PRNT1040","LEGALGRD","ACADTRAN","STUD1040","VERWKSIN","VERWKSDP","UNEMPLOY","SSCARD","HSDPLOMA","DPBRTCFT","DEATHCRT","USCTZPRF","SLCTSERV","PROJINCM","YTDINCM","LAYOFFNT","MAJRCARS","W2FATHER","W2MOTHER","W2SPOUSE","W2STUDNT","2YRDEGRE","4YEARDEG","DPOVERRD"
"Joe","Smith","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","N","Y"

这是我正在尝试的邮件合并文件的几行（图像链接，因为复制和粘贴邮件合并不会显示原始文档）

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Does anyone know how to get around this? I tried placing the SKIPIF in front of the conditionals, but that doesn't work either.

Answer 1

以下条件 IF 字段将消除因中间首字母字段为空而导致的空格：

{FNAME} {IF {MI} <> "" "{MI} "}{LNAME} 

以下条件 MERGEFIELD 字段将删除任何字段中的空格。例如，给定以下字段，

{Prefix} {FirstName} {LastName} 

以下条件语句将正确抑制通常包含在任何空白字段中的空格：

{IF {MERGEFIELD Prefix}<>"" "{MERGEFIELD Prefix} "}
{IF {MERGEFIELD FirstName}<>"" "{MERGEFIELD FirstName} "}
{IF {MERGEFIELD LastName}<>"" "{MERGEFIELD LastName}"} 

要输入字段字符 ({})，请从“插入”菜单中选择“字段”（或按 CTRL+F9）。

注意：您是否通过从 informix 卸载数据并用逗号替换管道分隔符来创建 csv？...也许创建一个 ace 报告会更好，它可以更好地操作字符串来创建 csv 文件！这是我用来实现类似目标的 ace 报告的示例：

database pawnshop end

define
variable act integer
variable actven integer
variable ret integer
variable ven integer
variable cmp integer
variable plt integer
variable vta integer
variable tot integer
variable totprof integer
end


output
top margin 0
bottom margin 0
left margin 0
right margin 384 
report to "clientes.unl"
page length 200000
end


select
       pa_serial,
       pa_code,
       pa_store_id,
       pa_user_id,
       pa_cust_name,
       pa_id_type,
       pa_id_no,
       pa_dob,
       pa_address1,
       pa_city,
       pa_tel,
       pa_cmt,
       pa_entry_date,
       pa_last_date,
       pa_idioma,
       pa_apodo,
       pwd_id,
       pwd_trx_type,
       pwd_last_type,
       pwd_last_pymt,
       pwd_trx_date,
       pwd_pawn_amt,
       pwd_last_amt,
       pwd_cob1,
       pwd_cob2,
       pwd_cob3,
       pwd_cob4,
       pwd_update_flag,
       st_code,
       st_exp_days,
       st_com_exp,
       st_plat_exp 

  from CLIENTES, outer BOLETOS, storetab
 where pa_serial = pwd_id
   and pa_code = st_code
 order by pa_cust_name, pwd_last_pymt

end



format

on every row

if pwd_last_type = "E" then
begin
let act = act + 1
if today - pwd_last_pymt >= st_exp_days then
let actven = actven + 1
end


if pwd_last_type = "I" then
begin
let act = act + 1
if today - pwd_last_pymt >= st_exp_days then
let actven = actven + 1
end


if pwd_trx_type = "C" then
begin
let cmp = cmp + 1
if pwd_last_type = "C" and (today - pwd_last_pymt >= st_com_exp) then
let actven = actven + 1
end


if pwd_last_type = "R" then
begin
let ret = ret + 1
end


if pwd_trx_type = "P" and pwd_last_type = "P" then
begin
let plt = plt + 1
if today - pwd_last_pymt >= st_plat_exp then
let actven = actven + 1

end


if pwd_trx_type = "E" and pwd_last_type = "F" then
begin
let ven = ven + 1
end

if pwd_trx_type = "P" and pwd_last_type = "F" then
begin
let ven = ven + 1
end


if pwd_trx_type = "E" and pwd_last_type = "T" then
begin
let ven = ven + 1
end

if pwd_trx_type = "P" and pwd_last_type = "T" then
begin
let ven = ven + 1
end


before group of pa_cust_name
let totprof = 0
let tot = 0
let act = 0
let actven = 0
let ret = 0
let ven = 0
let cmp = 0
let plt = 0
let vta = 0


after group of pa_cust_name

print column 1, pa_serial using "<<<<<","|",
                pa_code clipped,"|",
                pa_store_id clipped,"|",
                pa_user_id clipped,"|",
                pa_cust_name clipped,"|",
                pa_id_type clipped,"|",
                pa_id_no clipped,"|",
                pa_dob using "mm-dd-yyyy","|",
                pa_address1 clipped,"|",
                pa_city clipped,"|",
                pa_tel clipped,"|",
                pa_cmt clipped,"|",
                pa_entry_date using "mm-dd-yyyy","|",
                pwd_last_pymt using "mm-dd-yyyy","|",
                act using "&&&","|",
                ret using "&&&","|",
                ven using "&&&","|",
                tot using "&&&","|",
                totprof using "-&&&&&","|",
                actven using "&&&","|",
                cmp using "&&&","|",
                pa_idioma,"|",
                pa_apodo,"|",
                plt using "&&&","|",
                vta using "&&&","|"
end

Answer 2

简单的事情就是跳过 IF 条件中的“false”部分。

只要写出真实的部分

IF MERGEFIELD = "Y" "true section"

当你包含虚假的部分时，它会（我认为）考虑到

Answer 3

我们通过更改以下行解决了该问题：

{ IF { MERGEFIELD PRNT1040} = "Y" "Write some text, then use a return line here
" "" }

然后我们将这些规则背靠背放置，而不是在对话框内的每个规则后面放置换行符 - 出于某种原因，Word 在您完成 IF 后解析出换行符 -> THEN -> ELSE 规则包含在 Word 的邮件合并选项中。